Payroll Coordination
Payroll provider records, reconciled into the operating record.
Institution does not run payroll. We coordinate the payroll provider's activity, journals, liabilities, reconciliation, and close inclusion, so payroll does not sit as a separate island of records.
Payroll → ledger flow
- 1Provider runPayroll providerPayroll processed and taxes filed by the provider on the run cycle.
- 2Journal captureInstitutionGross wages, benefits, taxes, and employer costs posted to the general ledger.
- 3Liability rollInstitutionEmployer liabilities and withholdings roll forward and are reconciled.
- 4ReconciliationInstitutionProvider reports reconciled to bank movement and payroll clearing.
- 5Close inclusionInstitution + controllerPayroll ties into the monthly close pack and reporting.
Who does what
Three distinct roles, clearly separated.
Payroll provider
Runs payroll, files returns, issues W-2/1099s.
Institution
Reconciles the provider's activity into the books and the close.
Licensed tax pro
Handles employer-tax positions requiring professional judgment.
Reconciliation
What we tie out every cycle.
- Gross wages to provider reports
- Employer taxes to provider filings
- Benefit deductions to carrier invoices
- Retirement contributions to plan records
- Payroll bank movement to clearing
- Contractor payments to 1099 summaries
Boundaries
Where payroll coordination ends.
- Institution does not process payroll runs.
- Institution does not file payroll tax returns, the provider does.
- Institution does not opine on worker classification.
- Employment-law questions are for counsel.
Frequently asked
- No. Payroll is run by the payroll provider (Gusto, Rippling, ADP, or the provider you already use). Institution coordinates the records and reconciliation.