Multi-Entity Businesses
Keep every entity separate without running finance in silos.
Each company keeps its own books, close, filings, and obligations. Shared costs are documented once, and management gets a coordinated view across the group.
Illustrative workflow
Holding Co
Parent · Holding
Ledger
Separate
Close
Named
Compliance
Entity
Reporting
Combined
OpCo · US
Operating · Delaware
Ledger
Separate
Close
Named
Compliance
Entity
Reporting
Combined
OpCo · UK
Operating · UK
Ledger
Separate
Close
Named
Compliance
Entity
Reporting
Combined
Entity architecture
Parallel operating lanes, each with its own state.
Each entity carries an entity record, source status, close owner, compliance obligations, and reporting state. Lanes never collapse.
Holding entity
Group closer
Parent · Holding CoIn review
Source statusCollected
ComplianceOn calendar
ReportingEntity pack
CadenceMonthly
Operating entity
US closer
OpCo · US DelawareReady
Source statusCollected
ComplianceOn calendar
ReportingEntity pack
CadenceMonthly
Second operating entity
UK closer
OpCo · UK LtdWaiting on records
Source statusCollected
ComplianceOn calendar
ReportingEntity pack
CadenceMonthly
Shared expense routing
One expense enters. Every entity receives its share, documented.
Received
Shared software subscription
Supporting invoice retained
Allocation basis
Headcount, documented policy, reviewed each quarter.
Entity ledger
Holding Co
- Allocation shareDocumented
- Supporting recordLinked
- ReviewComplete
Entity ledger
OpCo · US
- Allocation shareDocumented
- Supporting recordLinked
- ReviewComplete
Entity ledger
OpCo · UK
- Allocation shareDocumented
- Supporting recordLinked
- ReviewOpen
Intercompany review
Intercompany balances are reviewed before elimination.
Supported item
OpCo · US → Holding Co · management fee
- Open questionBasis review timing
- Required evidenceSigned policy memo
- Responsible ownerController
- Review conclusionNeeds review
Review activity
- Bookkeeping raised intercompany postingOpened
- Controller requested policy memoPending
- Client · Finance lead reviewing basis changeIn review
- Institution will retain review recordOn conclusion
Close and combined view
Entity completion on one side. Management roll-up on the other.
Per entity
Holding CoComplete
OpCo · USComplete
OpCo · UKWaiting on records
Combined management view
Group reporting pack
- Combined statementsManagement basis
- IntercompanyReviewed and retained
- Consolidated GAAPScoped separately
Records retained
Separate books with a clear group view.
RECORD 01
Entity responsibility matrix
Owner per entity per activity
RECORD 02
Multi-entity close calendar
Per-entity cutoffs, group review
RECORD 03
Shared-expense policy
Allocation basis, review schedule, supporting evidence
RECORD 04
Intercompany schedule
Review agenda and status
RECORD 05
Combined reporting pack
Management-view roll-up
Connected services
Services that respect entity boundaries.
Multi-Entity Operations
- Input
- Entity structure
- Handoff
- Lanes + combined view
- Output
- Group oversight
See entity lanes
Bookkeeping & Close
- Input
- Entity records
- Handoff
- Per-entity close
- Output
- Entity ledger
Review the close workspace
Compliance
- Input
- Entity obligations
- Handoff
- Owner + evidence
- Output
- Entity-specific record
See compliance path
Accounts Payable
- Input
- Shared vendor bills
- Handoff
- Allocation + approvals
- Output
- Per-entity postings
See shared expense process
Controller Support
- Input
- Group close
- Handoff
- Standing oversight
- Output
- Sign-off record
See controller review
Financial Reporting
- Input
- Reviewed entities
- Handoff
- Roll-up + commentary
- Output
- Combined pack
Understand the reporting pack
CFO Advisory
- Input
- Group record
- Handoff
- Scenario framing
- Output
- Decision context
Explore advisory context
Tax Coordination
- Input
- Entity ledgers
- Handoff
- Evidence handoff
- Output
- Preparer packet
Follow the tax path
Questions about coordinating multi-entity operations.
Selected question
Why do the books remain separate?
Each entity has its own statutory obligations, tax posture, and reporting boundary. Merging ledgers erases the very lines the entity structure exists to preserve.
Selected question
How are shared expenses handled?
A shared expense enters once, is allocated on a documented basis, and lands in each entity's ledger with the same supporting record and rationale.
Selected question
How are intercompany items reviewed?
Each intercompany posting appears on a review workspace with supported item, question, evidence, owner, and conclusion. Intercompany entries are reviewed against both sides before any elimination is recorded.
Selected question
Do obligations remain entity-specific?
Yes. Compliance calendars, tax filings, and regulatory obligations are tied to the specific entity, not the group.
Selected question
What does the combined view mean?
A management-view roll-up prepared from reviewed entity records. Formal consolidated GAAP financials are scoped separately when required.
Selected question
Who owns each entity close?
A named closer per entity, with a group-level controller reviewing the combined view. Ownership is declared, not implied.
Selected question
Can you support a holding company with three LLCs?
Share an entity chart, ownership, tax classification, bank accounts, ledgers and intercompany activity. The team scopes each entity's close and any group reporting. A single advertised plan does not establish unlimited entities, returns or consolidation work.
Selected question
How is multi-entity accounting priced?
Managed Accounting is priced by monthly business spending, with spending over $200,000/month requiring a custom quote. Confirm the entities covered, how spending is measured, intercompany volume, accounting basis and reporting requirements in the proposal.
Selected question
Does a combined management view replace consolidated GAAP statements?
No. A management roll-up can help leaders understand the group, while formal consolidation requires an agreed reporting basis, ownership assessment, eliminations and other accounting judgments. External assurance is a separate licensed-firm engagement.