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Enjoy complimentary data migration when switching from your existing bookkeeper or CPA to Institution.
Institution
Bookkeeping & Close

Close the books on a steady monthly schedule.

Institution reconciles bank, card, payroll, receivables, and payables activity, follows up on open items, and completes the month with review before reports are delivered.

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Illustrative workflow
Where records converge
  • Bank feeds
  • Card statements
  • Payroll journals
  • AR invoices
  • AP bills
  • Expense receipts
Reconciled ledger
One consistent set of records ready for close, reporting, and tax hand-off.
Exceptions
Routed to a named owner
Reconciliation
Statement-matched cash and clearing
Reporting pack
Statements + commentary
Service plans

Choose the bookkeeping support you need.

Finance Desk includes a dedicated bookkeeper and monthly close at $299/month or $2,799/year, plus state fees. Managed Accounting starts at $199 / mo, billed annually, or $299 / mo, billed monthly, for the lowest spending band. Scope, accounting basis, access and the close calendar are confirmed before work begins.

Review Finance Desk inclusionsChanging bookkeeping providers?
Before the first close

Bring the records that explain the balances.

Share the last completed month, current trial balance, bank and card statements, prior returns and any unresolved questions. Agree the accounting basis, close date, reviewer and approval owner before recurring work starts. More bank connections do not make incomplete opening balances reliable.

  • SaaS and subscriptions

    Billing exports, annual prepayments, credits, customer contracts and cloud or software costs.

  • Ecommerce and DTC

    Storefront and marketplace activity, settlement detail, refunds, inventory and landed-cost inputs.

  • Agencies and consultants

    Retainers, milestones, invoices, time records, contractor costs and reimbursable expenses.

  • Multiple entities

    Entity chart, separate ledgers, bank accounts, ownership and intercompany balances.

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Monthly cadence

A steady weekly rhythm for the monthly close.

Week 1
Feeds + statements collected. Prior-month close finalized.
Week 2
Categorization and reconciliation of primary accounts.
Week 3
Exceptions worked with the client; supporting docs collected.
Week 4
Controller review, sign-off, and reporting-pack release.
Exception ownership

Every open item has someone responsible for clearing it.

Missing documents, unusual transactions, and policy questions are tracked until they are resolved, instead of piling up at month-end.

Uncategorized activity
Send it to the right person with a specific question so it can be cleared before close.
Missing supporting document
Request the missing document and keep the transaction open until it is received.
Duplicate posting
Check it against the source records and correct it before close when needed.
Policy question
Send it to the controller for review and keep the decision with the transaction.
Reporting pack

Reviewed financials with the detail behind them.

Reports include the statements, supporting schedules, and any open items that still need attention.

  • Profit & loss with prior-period comparisons
  • Balance sheet with reconciliation notes
  • Cash-flow summary with operating context
  • AR and AP aging
  • Key schedules and roll-forwards
  • Written commentary on what moved and why
Boundaries

What bookkeeping does not include.

  • Institution is not a public accounting firm and does not issue audit or attest opinions.
  • Income-tax returns are prepared by a licensed tax professional.
  • Prior-period cleanup is scoped separately from live monthly operations.
  • Bank credentials remain with the account holder.

What follows the monthly close.

Financial Reporting
Statements, commentary, and schedules prepared from the closed books.
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Tax Coordination
A clean handoff from the books to the licensed tax professional handling the return.
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Controller Support
Senior review of the close, balance sheet, and accounting questions.
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Frequently asked

  • Which accounting software can I use?
    Service clients can connect QuickBooks Online or Xero, or grant accountant access to their existing accounting software. We confirm compatibility before starting. Software subscriptions are separate. The free Dashboard's connected accounting requires QuickBooks Online.
  • How much does monthly bookkeeping cost?
    Finance Desk is $299/month or $2,799/year, plus state fees, and includes a dedicated bookkeeper and business tax services. Managed Accounting is priced by monthly business spending. Compare the accounting basis, entities, review and tax scope as well as the headline fee.Compare current prices and spending bands
  • Is Finance Desk or Managed Accounting a better fit?
    Finance Desk brings recurring bookkeeping, monthly statements and business tax services together. Managed Accounting adds a dedicated accounting team, full accrual-basis accounting and senior oversight. Multiple entities, complex revenue, historical gaps or investor schedules need a scope review.See Finance Desk inclusions
  • What will I receive after the monthly close?
    The agreed reporting pack includes a profit and loss statement, balance sheet and cash-flow report, with the supporting schedules and open questions in scope. Confirm the close date, accounting basis, reviewer and any project, channel or entity breakdowns before work starts.
  • Can you fix twelve months of incomplete books?
    Historical cleanup is scoped separately from recurring bookkeeping. The published rate is $149 / month of cleanup. Share the missing periods, statements, prior reconciliations and tax deadline so the team can confirm the work and timing; urgent completion is not guaranteed.Prepare records for a handover
  • Is moving from my current bookkeeper free?
    Historical data migration is included without an additional migration charge. Moving usable records and reconstructing incomplete records are different jobs; cleanup and specialist work remain separately scoped. Keep your own exports before cancelling the previous provider.
  • Can you work with my current CPA or internal team?
    Yes. Agree who owns reconciliations, approvals, accounting decisions and tax preparation so work is neither duplicated nor missed. Institution can prepare the books and schedules for your existing tax professional. Your authorized team retains spending and banking approval.
  • How soon can the first close be ready?
    The team confirms a start date and close calendar after reviewing access, opening balances, record quality and outstanding periods. Bank feeds alone do not establish a complete ledger. Missing statements, payroll journals or unresolved balances can delay the first close.