Bookkeeping & Close
From raw activity to reviewed reporting, every month, on the same rhythm.
Institution converges bank, card, payroll, AR, and AP records into one reconciled ledger; routes every exception to a named owner; and closes each month with controller review before the reporting pack goes out.
Where records converge
- Bank feeds
- Card statements
- Payroll journals
- AR invoices
- AP bills
- Expense receipts
Reconciled ledger
One consistent set of records ready for close, reporting, and tax hand-off.
Exceptions
Routed to a named owner
Reconciliation
Statement-matched cash and clearing
Reporting pack
Statements + commentary
Monthly cadence
Predictable weekly rhythm, not month-end scrambling.
Week 1
Feeds + statements collected. Prior-month close finalized.
Week 2
Categorization and reconciliation of primary accounts.
Week 3
Exceptions worked with the client; supporting docs collected.
Week 4
Controller review, sign-off, and reporting-pack release.
Exception ownership
Every open item has an owner and a next action.
The exceptions are where close usually falls apart. Institution treats them as first-class work.
Uncategorized activity
Routed to the responsible owner with a written question, not left in a queue.
Missing supporting document
Requested with context; the transaction stays flagged until it lands.
Duplicate posting
Reviewed against source; corrected before close if confirmed.
Policy question
Escalated to the controller for a written position captured with the transaction.
Reporting pack
A reviewed set of statements, not a raw export.
Statements arrive reviewed, with commentary and open items called out.
- Profit & loss with prior-period comparisons
- Balance sheet with reconciliation notes
- Cash-flow summary with operating context
- AR and AP aging
- Key schedules and roll-forwards
- Written commentary on what moved and why
Boundaries
What bookkeeping does not include.
- Institution is not a public accounting firm and does not issue audit or attest opinions.
- Income-tax returns are prepared by a licensed tax professional.
- Prior-period cleanup is scoped separately from live monthly operations.
- Bank credentials remain with the account holder.
Frequently asked
- QuickBooks Online and Xero are the primary systems of record. We work within your existing instance whenever possible.