Enjoy complimentary data migration when switching from your existing bookkeeper or CPA to Institution.
Institution
Agencies

Engagement to invoice to collection, on one record.

Scope, contractor evidence, milestone billing, receivables, and reporting stay tied to the engagement. Delivery drives the numbers.

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  1. Scope
    Retained
  2. Contractors
    Documented
  3. Expenses
    Coded
  4. Milestone
    Approved
  5. Invoice
    Issued
  6. Receivable
    Open
  7. Collection
    Applied
  8. Reporting
    Assembled
Engagement record

One central record. Every downstream question resolves against it.

Active engagement
Client · Brand refresh, phased
Ready
Scope
Retained scope + versioned changes
Billing structure
Milestone with retainer
Contractor evidence
Documented and current
Expense support
Coded to engagement
Invoice status
Milestone two, ready
Receivables status
One open, one collected
Reporting classification
Retained on P&L context
Delivery evidence
Linked per milestone
Engagement activity
  • Client approved scope v1
    Opened
  • Institution reviewed contractor evidence
    Mid-cycle
  • Institution issued invoice
    Milestone one
  • AR recorded partial collection
    Applied
  • AR scheduled reminder
    Follow-up
Milestone billing

Delivery evidence becomes an invoice becomes a collection.

Focus
Milestone two · Ready for invoice
Approved delivery evidence has been retained. Billing runs on the standing cadence.
Approval
Step
Milestone approved by client
Invoice readiness
Step
Line items + evidence linked
Invoice issued
Step
Sent on cadence
Receivable
Step
Open on aging
Collection record
Step
Applied when received
Reconciliation
Step
Ledger update retained
Interruptions

Where an engagement stops moving, and who owns each pause.

  • Scope change requested
    Owner: Client lead
    Versioned on engagement
    Routed
  • Missing contractor record
    Owner: Institution · Ops
    Chased on request cadence
    Routed
  • Milestone not approved
    Owner: Client
    Delivery evidence in review
    Routed
  • Invoice dispute opened
    Owner: Institution · AR
    Review record opened
    Routed
  • Partial collection received
    Owner: AR
    Applied; balance remains open
    Routed
Project context

Delivery, cost, cash, and reporting stay in the same conversation.

Delivery stage
Milestone two, in review
Contractor costs
Coded to engagement
Billing status
One invoice open
Receivables
One collection applied
Reporting context reflects the engagement, not fabricated profitability figures.
Records retained

The records carried from engagement through collection.

Engagement financial record
Scope, billing, deliverables
Contractor-document checklist
Prepared for tax cycle
Billing schedule
Milestone cadence and status
Receivables review
Aging and open items
Project reporting
Engagement context in the pack
Connected services

Coverage that follows the engagement.

Bookkeeping & Close
Input
Engagement records
Handoff
Project-coded ledger
Output
Reviewed close
Review the close workspace →
Accounts Receivable
Input
Invoice cadence
Handoff
Follow-up + disputes
Output
Cash applied
See receivables cadence →
Accounts Payable
Input
Contractor + expense
Handoff
Approvals
Output
Ledger entry
See approvals →
Financial Reporting
Input
Reviewed close
Handoff
Engagement context
Output
Reporting pack
Understand the reporting pack →
Controller Support
Input
Reviewed close
Handoff
Standing agenda
Output
Sign-off record
See controller review →
CFO Advisory
Input
Reviewed record
Handoff
Scenario framing
Output
Decision context
Explore advisory context →

Questions from agency operators.

Contractor records are maintained through the year, tied to the engagement, and prepared for the tax cycle. Ownership sits with Institution; the licensed preparer files.