E-commerce
Channels, payouts, and inventory, reconciled to one ledger.
Storefront activity, processor payouts, fees, refunds, and inventory records converge into a reconciled ledger with channel-level context in the reporting pack.
Channel
Direct
Storefront
Recorded
Channel
Marketplace A
Payouts
In review
Channel
Marketplace B
Payouts
Waiting
Reconciled ledger
One record. Channel context retained.
Activity
Retained
Fees
Retained
Refunds
Retained
Payouts
Retained
Payout reconciliation
Gross activity, fees, refunds, disputes, payout, and ledger treatment in one workspace.
No amounts, no percentages. The workspace shows the qualitative composition each cycle, not a fabricated scoreboard.
Stage 01
Gross channel activity
Recorded when sale posts
Live
Stage 02
Processor fees
Reconciled per payout
Live
Stage 03
Refunds
Linked to original transaction
Live
Stage 04
Disputes
Review record opened
Live
Stage 05
Payout received
Applied to ledger
Live
Stage 06
Ledger treatment
Retained with evidence
Live
Refund and dispute path
One customer event, six clean states.
Customer event
Refund or dispute opened
State
Processor record
Retained with evidence
State
Supporting evidence
Attached to the case
State
Ledger impact
Recorded against original
State
Reconciliation state
Aligned to payout
State
Review
Retained and signed off
State
Inventory and COGS
Movement and cost basis, prepared without pretending to be an inventory platform.
Inputs Institution reconciles
- 1Inventory record from source system
- 2Purchase evidence
- 3Movement or adjustment
- 4Cost basis input
- 5Review and retention
- 6Reporting relationship
Boundary
Product data stays in your storefront and inventory system.
Institution reconciles what those systems produce into COGS and ledger treatment. When a reconciliation exception appears, it lands on the review workspace with a named owner.
Channel reporting
Every channel visible in the reviewed pack.
Channel
Activity
Payout
Fees
Refunds
Reporting state
Direct storefront
Recorded
Reconciled
Retained
Linked
Ready
Marketplace A
Recorded
Reconciled
Retained
Linked
In review
Marketplace B
Recorded
Waiting on records
Retained
Linked
Waiting
Wholesale channel
Recorded
Applied
Retained
Linked
Complete
Records retained
What continues into the next cycle.
RECORD 01
Channel inventory
All active channels and processors
RECORD 02
Payout-reconciliation worksheet
Per-payout composition
RECORD 03
Refund and dispute log
Evidence and conclusion
RECORD 04
Inventory-record checklist
Inputs to COGS
RECORD 05
Channel reporting pack
Reviewed monthly
Connected services
Coverage tuned for channel-based revenue.
Bookkeeping & Close
- Input
- Channel + processor data
- Handoff
- Channel-aware reconciliation
- Output
- Reviewed close
Review the close workspace →
Accounts Receivable
- Input
- Non-processor invoices
- Handoff
- Follow-up + disputes
- Output
- Cash record
See receivables cadence →
Accounts Payable
- Input
- Vendor + freight
- Handoff
- Approvals
- Output
- Ledger entry
See approvals →
Tax Coordination
- Input
- Reconciled ledger
- Handoff
- Evidence handoff
- Output
- Preparer packet
Follow the tax path →
Financial Reporting
- Input
- Reviewed close
- Handoff
- Channel commentary
- Output
- Reporting pack
Understand the reporting pack →
CFO Advisory
- Input
- Reviewed record
- Handoff
- Scenario framing
- Output
- Decision context
Explore advisory context →
Questions from e-commerce operators.
- Gross activity records when the sale occurs; payouts reconcile as they arrive. The variance is a documented open item, not a mystery.