General Ledger filters apply to every matching posted line, including report totals and downloads. Running balances retain full account history. A filtered subtotal and an account's running balance therefore answer different questions and can legitimately differ.
For example, a memo or counterparty filter can show only a selected set of transactions in a period. The running balance still reflects the account history needed to establish its balance. Do not add the filtered subtotal to that balance as though it were another independent amount.
Read the active account, memo, counterparty and date criteria before reconciling the result with another report. Clear filters when you need all eligible activity for the selected dates, and use an account drilldown or complete statement for the corresponding balance question.
When sharing a download, retain the filters alongside it. A spreadsheet containing only matching lines can be useful evidence for a particular supplier or adjustment, but it should not be labeled as the entire account history unless that is the scope you actually exported.
Was this article helpful?
Tell us whether this answered the question you came with.