Two transactions can share a date, amount, and merchant while belonging to different accounts or movement directions. Exact bank matching also requires the account and direction to agree, so confirm those fields before linking source evidence.
- Identify the bank source account using its name and available last digits.
- Compare the existing accounting transaction’s mapped account and whether it is money in or money out.
- Choose a candidate only when the account, direction, and supporting payment evidence identify the same event.
Transfers often produce misleading similarities
A transfer can create an outgoing record in one account and an incoming record in another. Those are separate bank legs, not interchangeable candidates for attaching one source to any matching amount.
Use the recorded bank-pair workflow when the task is to connect supported transfer legs, and the exact source-match workflow when attaching evidence to an existing individual transaction. If the account mapping is wrong, review that configuration before forcing a match. A bank card payment can also appear on both the deposit account and the card account. Keep each source associated with the correct account and direction so later reconciliation and journal review have a reliable trail.
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