Several accounting transactions can share the same account, date, currency, amount, and direction. When the exact-match list contains multiple candidates, those shared fields alone do not tell you which one the bank source represents.
- Read each candidate’s description and current status.
- Compare the bank’s original description and reference with the supporting accounting evidence.
- Select the supported candidate and explain the distinguishing fact in the Review note.
Avoid choosing by list position
Repeated purchases or same-day payments can legitimately have identical amounts. The first candidate is not automatically the correct record, and choosing one at random can attach bank evidence to the wrong transaction.
If the evidence cannot distinguish the candidates, pause the match decision and investigate the underlying records. A receipt number, invoice reference, or payment confirmation may resolve the ambiguity. Keep the review note factual and specific enough for another reviewer to follow. Confirming a match links source evidence to an existing transaction; it is not a deduplication instruction for the remaining candidates. Review any suspected duplicate separately through its appropriate accounting workflow, preserving legitimate repeated transactions and their distinct supporting records.
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