A document labeled All companies has no single company assignment in the register. It is a workspace-level record within the organization, not a publicly accessible file.
When a company is selected, the library can include that company’s documents together with workspace-level documents. Seeing the same All companies file in more than one company view does not necessarily mean it was uploaded several times.
Open Details and history and check the Company field before deciding where a document belongs. If the file should be associated with one company, ask the team to review its assignment. Do not create several copies just to make it appear in each view.
Permission and organization boundaries still apply to file access. The label does not authorize sharing a download link outside the workspace. If you are answering a document request, check whether it is a Workspace request or a named company request and use its dedicated upload action. That preserves the request’s original context instead of relying on the broad library label.
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