The ledger-account form rejects a code already used by another account in the company. Read the error to identify the existing account before choosing a replacement code. A duplicate may indicate that the account you need already exists under a different name.
Search the chart for the code and review that account's purpose, type and activity. If it is the correct account, use it in the intended journal or document rather than creating another one. If a distinct account is required, choose a unique code consistent with the company's chart conventions.
Codes accept up to 20 letters, numbers, spaces, periods or hyphens. An Institution account requires a code, so clearing the field is not a way to bypass a duplicate. Keep the final code easy to distinguish in imports and account pickers.
After saving, confirm the account's name and code together. Update any unsubmitted spreadsheet imports that were prepared with the rejected code. Existing posted history should not be reclassified solely because you created a new chart record.
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