Ledger and journals

Choose the company for a journal entry

Select the legal company before reading, preparing or following a journal link.

Updated 2026-11-11

Prepare a new manual journal draft

Create a balanced journal with its accounting date, reason and exact account amounts.

Updated 2026-11-11

Choose an accounting date for a manual journal

Use the date the adjustment belongs to and check the company's available accounting period.

Updated 2026-11-11

Write a useful journal reason

Explain the adjustment and its evidence so another reader can understand it later.

Updated 2026-11-11

Add descriptions to individual journal lines

Keep account-specific explanations alongside each debit and credit.

Updated 2026-11-11

Select an active account for a journal line

Choose the company's actual ledger account rather than relying on a similar account name.

Updated 2026-11-11

Enter debit and credit amounts on journal lines

Use one positive side per line and leave the opposite side blank or zero.

Updated 2026-11-11

Fix a journal that does not balance

Find the actual line difference before saving an adjustment.

Updated 2026-11-11

Add another line to a journal draft

Expand a draft when an adjustment needs more than two account lines.

Updated 2026-11-11

Copy a line inside a journal draft

Reuse a line's fields and review every copied value before saving.

Updated 2026-11-11

Reorder the lines in a journal draft

Move rows to improve readability without changing their accounting amounts.

Updated 2026-11-11

Remove an unused line from a journal draft

Delete an unnecessary draft row and recheck the remaining entry.

Updated 2026-11-11

Handle the journal line limit

Keep each manual journal within the supported 2-to-100-line range.

Updated 2026-11-11

Save a journal without changing posted balances

Use Save draft to retain a proposed adjustment before it is posted.

Updated 2026-11-11

Edit an existing manual journal draft

Update an editable request while keeping its saved identity and history.

Updated 2026-11-11

Leave a journal form with unsaved changes

Check whether your edits were saved before closing or navigating away.

Updated 2026-11-11

Recover after a journal draft save fails

Use the retained form and inspect the existing request before preparing another copy.

Updated 2026-11-11

Respond to changed book settings in a journal form

Reopen and review a draft when its accounting policy is no longer current.

Updated 2026-11-11

Understand the currency on a journal draft

Prepare the entry in the company's supported reporting currency.

Updated 2026-11-11

Post a manual journal with current posting access

Review a saved entry and use its posting action when your company permissions allow it.

Updated 2026-11-11

Submit a journal for an authorized poster

Send a prepared entry onward when it is ready for a posting decision.

Updated 2026-11-11

Continue a journal returned for correction

Read the review reason and revise the same request before it is posted.

Updated 2026-11-11

Withdraw an unposted manual journal request

Stop a request that should no longer proceed while retaining its history.

Updated 2026-11-11

Correct a journal generated by another workflow

Return to the source record when accounting details are controlled by a product workflow.

Updated 2026-11-11

Understand why a posted journal cannot be edited

Use dated reversals and linked corrections to change a completed adjustment.

Updated 2026-11-11

Download the manual journal import template

Start a spreadsheet with the four supported journal columns.

Updated 2026-11-11

Import a CSV file into a manual journal

Validate a small UTF-8 journal file before applying its lines to a draft.

Updated 2026-11-11

Paste journal lines from a spreadsheet

Copy four columns and preview the resulting account allocations.

Updated 2026-11-11

Use column headers in a journal import

Keep the four recognized headers so the importer can map each value correctly.

Updated 2026-11-11

Resolve an unavailable account in a journal import

Match every imported row to one active account in the selected company.

Updated 2026-11-11