Reason and source reference accompanies inventory receipts and issues. The field asks for the supplier bill, sale or adjustment reference so the movement can be traced. A useful reason identifies both the event and why this quantity belongs to it.
Before writing the reason, verify the tracked product, unit, source mode and accounting date. For a bill-linked receipt, confirm the exact bill line and product match. For an invoice-linked issue, retain the invoice reference and supported remaining quantity.
Use enough detail for another reviewer to distinguish a partial delivery, a specific sale or a corrected movement. Do not place reusable credentials or unnecessary personal information in the explanation, and do not claim a supplier was paid simply because stock was received.
Review the proposed cost and submit through the existing journal workflow. After posting, use the saved movement and journal reference as the primary evidence. A clear reason supports that history, but it cannot replace the underlying source or make an unsupported quantity or amount valid.
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