Purchase orders track supplier commitments, received quantities and bills prepared from accepted receipts. Choose New purchase order, select the vendor and enter the Order number, Order date and expected delivery information supported by the agreement.
Add the purchase items, quantities and unit rates. Review Order tax and Estimated order total, then add useful Order notes and a specific Reason for saving. The reason should explain the purchase rather than repeat a generic statement that the form is complete.
An order draft records preparation. It does not establish that the supplier delivered the items, that a receipt was accepted or that a payable was issued. Those later events have their own controls and evidence.
Save and inspect the retained order before submitting it through the available approval path. Current book setup is required before submitting orders or recording receipts, even when draft preparation is available earlier. Confirm the saved state and use the order's history to follow subsequent approval, receipt and bill-conversion activity.
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