The native vendor editor contains identity and contact fields, including Name, Email, Phone, Address and Notes. These fields help identify the supplier on documents. Saving them does not establish a bank beneficiary or authorize a transfer.
When a supplier sends revised remittance instructions, first determine which product workflow actually owns the payment. Updating the vendor email or placing banking text in Notes is not evidence that the payment destination has changed in that workflow.
Keep directory notes focused on information that helps reviewers identify the supplier and understand the relationship. Use the source bill and the appropriate payment process for the amount and payment evidence. Avoid treating a contact record as proof that a supplier has been paid.
For an existing bill, review its saved vendor selection and its recorded payment history separately. A contact correction can resolve a naming problem while the obligation remains outstanding. Confirm each result in its own screen before telling another reviewer that the document or payment has been corrected.
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