A saved vendor gives a native bill a stable supplier reference. Before entering a new bill, check whether that supplier already exists in the current company's vendor directory. A second record with a slightly different name can make later activity harder to review.
Open the vendor editor and enter the supplier's Name, Email, Phone and any relevant Address. Choose Business, Individual or Not provided for Type according to the information you actually have. Review the saved contact before selecting it on the bill.
Use the supplier name shown on the supporting document. If the invoice uses a trading name, add a short explanation in Notes so another reviewer can identify the relationship. Do not invent contact information to complete optional fields.
Saving the vendor does not record the bill, create a payment or complete its accounting review. Return to the bill draft, select the saved vendor and compare the name and email with the source. Resolve a mismatch before preparing issuance.
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