The native vendor editor supports Active and Inactive status. Use the status to distinguish a supplier that should no longer be selected for new work from an active supplier whose past bills still need to be reviewed.
Open the correct vendor in the selected company, verify its identity and change Status to Inactive where your access permits. Save the change and review the saved record. Check for similarly named suppliers before changing the status.
An inactive contact is different from a settled obligation. Existing bills can still have balances or retained history, and changing the contact status does not issue a credit, write off a payable or reverse a recorded payment. Review those events through the bill's own controls.
If a new draft was already prepared for the supplier, inspect its vendor reference before issuance. Current issuance requirements can require an active saved contact. Reactivate only if the supplier should legitimately be used again, or correct the draft's supplier selection if the wrong contact was chosen.
Was this article helpful?
Tell us whether this answered the question you came with.