Record receipt captures the quantities received against an eligible purchase order. Open the approved order, confirm its current evidence and choose the receipt action where your access permits. Set Received date and the supplier's delivery reference.
In Received quantities, enter only the items included in this delivery and leave other lines blank. Do not repeat the full ordered quantity when only part arrived. Check the available quantity and the unit used on each order line.
Attach or identify the Delivery document through the supported field and add Receipt notes plus a specific evidence-and-reason explanation. The record should show what arrived and why the quantities are supported, not merely that a form was submitted.
Save the receipt and follow its acceptance workflow. A recorded but unaccepted delivery is distinguishable from an accepted quantity, and only eligible accepted receipts can proceed to bill conversion. Review the order's Delivery quantities afterward to confirm that the partial delivery is represented in the correct pending or accepted column.
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