Record refund in Vendor advances uses an existing posted bank refund movement. It documents money already returned and its relationship to the supplier balance. The action does not ask the vendor for a refund or send money through a banking service.
Open the relevant advance and inspect Recorded bank refunds. Select the verified source and compare its amount, currency and date with the supplier's refund evidence. Confirm that the movement belongs to this advance rather than another supplier transaction.
Use the supported Accounting date and enter a clear Reason. The date must be open and respect the source and existing credit activity. Review the exact source and amount before completing the available confirmation action.
After recording, inspect Funding and refund history and the remaining available balance. If the advance was already applied to bills, current checks can require related activity to be resolved before another correction. Follow those source-owned controls rather than recording a second refund or manually changing the bill to make the balance appear right.
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