Bill lines describe the goods or services being recorded and the accounts that will receive the charge. Use separate lines when the source contains distinct items that need different descriptions or supported account mappings. Keep the combined amount tied to the supplier subtotal.
Enter each description and review the quantity and unit rate when those fields are used. The draft derives the line amount from its pricing fields, so changing quantity or rate can alter the total. Compare the completed line with the source before adding the next one.
Choose a suitable supported expense, cost-of-goods-sold or other-expense account for each line. A saved default can reduce data entry but does not establish that every charge belongs in the same account. Review unusual items individually.
Remove unused lines and check the final subtotal, tax and total before saving. If document reading supplied the lines, treat them as suggestions and reconcile them to the source. Do not add an unexplained balancing line simply to hide a missing or misread supplier charge.
Was this article helpful?
Tell us whether this answered the question you came with.