The bill number connects the native payable to the supplier's original document. Read the number directly from the source and distinguish it from an order number, customer account number or payment reference that may also appear on the page.
Enter the reference in Bill number and compare it with any existing bill for the same supplier before continuing. If the supplier sends a replacement document, inspect the existing record and its history before creating a second obligation for what may be the same charge.
The document-review screen permits a blank number when the source has none so an unissued draft can be retained. That does not mean all later issuance requirements have been satisfied. Resolve the missing reference through the supported review process.
Do not use a fabricated number to conceal an unresolved duplicate or missing source. Add a factual note explaining the evidence you have, preserve the original document and let the current draft requirements guide the next step. Confirm the saved number before submitting the bill for issuance.
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