Bookkeeping

How bookkeeping works in Institution

Follow a statement from upload to reconciliation, and see exactly when the team needs your input.

Updated 2026-10-11

Upload monthly statements

Send bank, card, and processor statements so Institution Max can start processing.

Updated 2026-10-11

Upload receipts

Attach a receipt to your books with the vendor, amount, and category.

Updated 2026-10-11

Resolve items that need your attention

Review transactions that need your context before the bookkeeping team finalizes them.

Updated 2026-10-11

Create a bookkeeping rule

Teach Institution Max how to categorize a recurring payee or payment.

Updated 2026-10-11

Find and filter transactions

Locate recorded transactions, inspect their source records and export the filtered view.

Updated 2026-10-11

Add and manage accounts

Add, update or archive the accounts that feed your bookkeeping.

Updated 2026-10-11

Read a reconciliation

Compare a statement balance with your book balance and see what is still unmatched.

Updated 2026-10-11

Set up your chart of accounts

Start from an industry template or build the list of categories yourself.

Updated 2026-10-11

Understand the month-end close

Follow a close from checklist to locked period, and see what could hold it up.

Updated 2026-10-11

Find your financial reports

Find completed financial statements for a specific reporting period.

Updated 2026-10-11

Financial overview and vendor spend

Use current-period financial activity and vendor spending to spot changes before the books close.

Updated 2026-10-11

Track customer invoices

Upload invoices you send to customers and follow what is outstanding.

Updated 2026-10-11

Track vendor bills

Upload bills you owe and keep payment status in one place.

Updated 2026-10-11

Payroll reports in Institution

Upload your payroll provider's reports so wages, taxes, and cash movement reach your books.

Updated 2026-10-11